Best Practices – Six Good Tips

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If you’re like many of today’s real estate professionals you are wanting to attack the Internet to find clients. Given today’s challenging market conditions, you want to treat these inquiries like gold. You must respond professionally – honoring prospects’ privacy while also providing valuable information that will eventually turn them into clients. Here are six general rules that will help you accomplish that goal.

Best Practice #1: Respond in Kind
If a prospect e-mails you, respond via e-mail. If a prospect text messages you, respond via text. The general rule is to respond in kind, unless the inquiry explicitly asks you to do otherwise.

Best Practice #2: Don’t Call Them
If you’ve somehow acquired a prospect’s phone number and you’re tempted to pick up the phone, but don’t. It’s generally a bad idea. Why? You risk driving that potential client away because in all probability, he or she just wanted information, not a salesperson trying to set up an appointment.
Most human beings feel vulnerable and defensive when they’re on the phone with a salesperson with whom they don’t have a relationship. That’s one reason why Internet is such a popular place for prospects’ to gather information before speaking to a real estate professional.

Best Practice #3: Always Include Your E-mail Signature
An e-mail signature is an information block, usually at the end of your message, that includes your complete contact information. In addition to being professional, it is a required disclosure by some real estate regulatory jurisdictions. Once you have established a solid and ongoing client relationship with the prospect, including your signature in each e-mail message is no longer absolutely necessary. However, you still may decide it’s a good idea, as it provides a convenient way for clients to find your contact information.

Best Practice #4: There’s No Such Thing as Too Fast
Online consumers are a very impatient bunch (remember, the Internet connects people around the world in just milliseconds). They expect a very fast response to their inquiries. Ideally, you will respond to e-mail within a few minutes. However, this presents a logistics problem if you’re showing property, at a listing appointment, or in the middle of a heated negotiation – or on vacation, at your child’s dance recital, playing golf, etc.
So, how can you be responsive without having to sit in front of your computer all day? The most practical answer, in my opinion, is to use a virtual assistant who specializes in online lead management. VAs do sit in front of their computer all day and therefore are in a position to respond immediately on your behalf. The best place to find a VA with specific real estate sales support skills like these is REVA Network.
In addition to acting as your online proxy by providing immediate response to online inquiries, they can also help you stay in touch with those online leads who are not quite ready to move just yet. Should an inquiry arrive via text message, you at least will be in a better position to respond to it in a timely fashion since it arrives on your cell phone. Once again however, you could re-direct these messages to your VA to handle them as well.

Best Practice #5: Keep in Touch, Or Else
Or else you risk losing the prospects forever. It is estimate that 19 of 20 valid online real estate related inquiries are prospects in the information gathering stage and can be three to 18 or more months away from taking action. So if you want any chance of doing business with this massive 95-percent segment of online leads, you need a way to stay in touch that doesn’t drive them away.
Drip marketing is a great solution for turn latent leads into closed transactions, If you follow these guidelines: Give them value. Every message of your drip campaign needs to be perceived as highly valuable by the recipient. If the prospect is part of your specific target market (luxury buyers, first-time buyers, etc.), put them into a campaign that addresses their specific needs. If all you know is their interest in a particular property (typical for most third-party lead generation services), then provide them with ongoing, up-to-date information about properties and neighborhoods in the general area of their interest. Don’t overwhelm or underwhelm. You want prospects to remember you for the right reasons. Avoid contacting them more than once a week or you’ll likely push them away. On the other hand, make sure your campaign keeps in touch with them no less than once a month. Make it easy for them to say “no thanks.” At the bottom of each message (assuming you’re doing a drip e-mail campaign), include easy “one-click” opt-out instructions in case the prospect no longer wants to receive your messages. Online consumers don’t like to feel like they’re trapped into receiving something they don’t want. Also, since most email drip campaign systems track opt-out requests, you can see whether your campaign is doing its job or not.

Best Practice #6: Treat Online Leads Like Human Beings
Yes, there is a person on the other end of that e-mail you just received. Remember that online consumers are human beings just like you and me. The key is understanding human behavior in the online context, and then leveraging that understanding into practical communication strategies that result in the highest likelihood of converting casual inquiries into closed transactions.



Filed under deer valley, promontory, rob and rachel

3 responses to “Best Practices – Six Good Tips

  1. devi singh

    Your tips are very good and very valuable. Reply

  2. Christine

    Great post! I will pass it on to a couple of my clients whom I think would find it useful. I did want to point out that another great place to find a virtual assistant, no matter what industry you’re in (but we do have Real Estate Support Specialist members as well) is the Virtual Assistant Chamber of Commerce at – all members are screened for general administrative competency, ability to follow detailed instructions, follow-through skills, etc… prior to acceptance – they can’t just buy their way in. I’m not on staff there…just a happy and productive member.

    I look forward to reading more posts.

    All the best~
    Christine Wade (Virtual Assistant)

  3. Park City Wire

    Thanks for your comments! I’m really interested in the virtual assistant and will definetly check out that website. Have a great day!

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